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The Bombay Fountain Pen
Articles of Association
  • These Articles shall be construed with reference to the provisions of the Indian Companies Act,1956.
  • INTERPARETATION:
    In these regulations, unless there is something in the subject or Context inconsistent therewith :-

    The Act means the societies registration Act XXI of 1860 as amended from time to time and any statutory modification or re-enactment thereof for the time being in force.

    The Association’ means ‘The Bombay Fountain Pen Manufacturers and Traders Association’.

    Member’ means a person whose application for membership of the Association has been accepted and approved in accordance with these rules and includes a Patron, the President, the Chairman, an Ordinary Member and Honanary Member.

    General Meeting’ means a meeting of the General Body of the Association.

    Person’ means any individual, firm, company, corporation or Association, and ‘male’ includes ‘female’ and the singular included the plural.

    Manufacturer’ means a person whose activities are partly or wholly concerned with the manufacture of fountain pens, mechanical pencils, ball point pens, and/or other writing instruments, and/or their component parts.

    The Managing Committee’ means the members for the time being of the committee hereby constituted.

    President’ means the President of the Association.

    'Chairman'  means the chairman o Managing Committee.
    (Post Reinstated deleting the post of the Vice President vide resolution adopted in the special General Meeting held on 3rd March 1986.)

    Secretary’ means the Secretary of the Association or any person appointed to perform the duties of Secretary temporarily.

    Treasurer’ means the Treasurer OF THE association.

    In writing’ or written’ means and included words printed lithographed, typed, represented or reproduced in any mode in a visible form.

    Manner prescribed’ means prescribed by Articles, Rules or Bye-Laws.

  • MEMBERSHIP:
    1. For the purpose of registration the number of members of the Association is declared to be unlimited.
    2. Any individual, firm, private or public limited company, or other corporation, engaged in the manufacture of and/or trade in, writing instruments and applicances in the Union of India shall be eligible for election as a member of the Association in his or their name or the name of the firm, company or corporation.
    3. There shall be the following classes of member, namely:
      a) Patrons.
      b) Ordinary Members.
      c) Honorary Members.
    4. In addition the managing Committee of the Association may at any time create new classes of members and may provide for their entrance fees and subscriptions and for the rights and privileges of such new classes of members in the Association
    5. In addition to the above classes of members, the Managing Committee shall be empowered to allow any person to become a member of the Association for a specified period subject to such conditions and upon payment of such subscription as the Managing Committee may in their absolute discretion think fit. In such cases the Managing Committee shall have power to dispense with the payment of the entrance fees. The subscribers to the Memorandum of Association and such other persons as shall be admitted to membership in accordance with these rules, shall be members of the Association, and shall be entered in the Register of Members in the respective clauses in which they shall be entitled to be registered.
  • PATRON:
    1. Any firm or individual paying in advance a sum of Rs.1000.00 is entitled to become a patron of the Association.
    2. A patron shall hold office for life or until he shall resign. He shall not be liable to pay any admission fees annual subscription. He shall be entitled to all the benefits and privileges afforded by the Association to its Members and shall otherwise be entitled to all the rights and privileges of a Member.
  • ORDINARY MEMBERS:
    Any person manufacturing, selling or dealing in fountain pens, mechanical pencils, ball point pens, and/or other writing applicances and/or their component parts shall be eligible for ordinary membership.
  • HONORARY MEMBERS:
    Honorary Members shall be individuals who have rendered outstanding service in any field in India, as well as in manufacturing and in business of Fountain Pens and/or writing instruments and who shall have been invited by the Managing Committee to join the Association as an Honorary Member. Honorary members shall have no right to vote at any meeting nor shall they be entitled to be elected members of any committee.
  • ENTRANCE FEES:
    All entrance fees shall be paid by every member of such amount as the Managing Committee shall from time to time propose, and the Committee shall in their absolute discretion have the power to determine such fees and to dispense with payment of the same.
  • MEMBERSHIP FEES:
    1. The annual membership fees of an ordinary member which shall be payable in advance shall be Rs.100/-
    2. The Membership subscription shall become dues on the 1st April every year and shall be payable within 30 days from date of its falling due in the manner prescribed.
    3. Any member who has omitted to pay his subscription for the year in advance shall be notified by the Secretary of the fact 30 days after subscription has fallen due by ordinary letter addressed to his last known address and failing payment within 15 days of the date of such notice the Managing Committee may at any time thereafter remove the name of the defaulting member from the list of members and his removal shall be notified to the member who shall thereupon cease, to be a member but shall nevertheless be liable for payment of any arrears of subscription including the subscription for the current year. A person ceasing to be a member may seek readmission which shall be granted by the Managing Committee at their discretion upon payment of all arrears of subscription. The Managing Committee shall have the power to require such a member to pay a re-entrance fee not exceeding the amount of the entrance fees originally paid by him.
    4. All amounts due and payable by any member to the Association under the Memorandum and Articles of Association shall be debt from the member to the Association and shall be recoverable in law.
  • MEMBERSHIP APPLICATION:
    1. Every candidate for membership shall be proposed by one member and seconded by another, both of whom must be personally acquainted with him and responsible for his eligibility. He application for membership of every candidate shall be hand written, signed by the candidate and his proposer and seconder and shall be in such form as may from time to time be prescribed. Every application shall be accompanied by the entrance fee.
    2. On receipt of the proposal the secretary shall place it before the Managing Committee at their next meeting.
    3. The Managing Committee are empowered to and may in their absolute discretion either elect or reject any candidate for membership of the Association and shall not be bound to give their reasons for rejection.
    4. On the election of the member the secretary shall notify the same to the members in writing and shall furnish him with a copy of the Memorandum and Articles of Association and of the Rules and Bye laws (if any) for the time being in force. The date of election shall be the date on which the candidate is elected by the Managing Committee.
    5. No newly elected member shall be permitted to enjoy any of the privileges of a member until he shall have paid his subscription and the entrance fee. Should a newly elected member not have paid his subscription and entrance fee within fourteen days of the date of election, such election shall be considered void and he shall be deemed to have been rejected.
    6. Election of membership shall be taken as conclusive proff of assets to the provision of the Articles of Association and of the Rules and Bye-Laws (if any) of the Association for the time being in force. All Members shall be bound by the interpretation of the Managing Committee of the Articles of Association, Rules & Bye-Laws. Such interpretation and decision of the Committee ruling there from shall be final.
  • PREVILEGES OF MEMBERS:
    Subject to restrictions contained in Articles
    hereof or and Bye-Laws framed thereunder, the following shall be the privileges of a member :-
    1. To be present and discuss and vote at any General meeting or to give his opinion on any question referred to the general body of members by circulars or otherwise and to nominate other qualified members for election, to stand for election or be elected to the Managing Committee or other committees to join any deputations on behalf of the Association. Or be elected to any office of the Association.
    2. To obtain a copy of the Annual Report and Account.
    3. To obtain all other publications of the Association either free of cost or at such rates as the Managing Committee may from time to time determine.
    4. To have the free use of the Library.
    5. To seek the help of the Association in obtaining information for the protection or advancement of business and to receive such particulars as may be available to the Association in regard to trade enquiries or Government or other measurers affecting the trade.
    6. To apply for the assistance of the Association for securing to him all reasonable facilities for the carrying on of his business and for the redress of all reasonable grievances.
    7. To obtain advice upon questions relating to patents, Trade-marks and copyright and Insurances and legal advice as provided for.
    8. To use the official Emblem upon their stationery and in their advertisements.
    9. To enjoy benefits of latest trade information through official circulars, books and journals maintained in the Library of the Association.
    10. To get aquainted with other member traders and manufacturers thereby enabling business expansion through widened social contacts.
  • FIRST MEMBERS:
    The first members of the Association shall be signatories of the Memorandum of Association and these Articles.
  • DUTIES OF MEMBERS:
    Every member shall be bound to further to the best of his ability the aims and objects of the Association and shall observe all the Rules and Regulations and By-Laws of the Association.
  • CESSATION OF MEMBERSHIP:
    A member shall cease to be a member of the Association :-
    1. In case of an individual, if he is an undischarged insolvent or is adjudged an idiot ar lunatic or is convicted of an offence involving moral turpitude.
    2. In case of a firm, if it is dissolved or adjudged insolvent or the partner or partners are convicted of an offence involving moral turpitude or any change takes place in the name or constitution of the firm.
    3. In case of company or corporation, if it is wound up or any change is made in the corporate name of the company or corporation.
    4. If he submits his resignation in writing as hereinafter provided.
    5. If he is excluded from the Association as provided in Article 15. Any member who shall cease to be a member shall forfeit all claims to any money paid by him to the Association as entrance fees or membership or subscription as the case may be, but shall remain liable to the Association for all money which, at the time of ceasing to be a member, may be due by him to the Association.
  • REGIGNATION OF MEMBER:
    Any member wishing to resign his membership shall give notice in writing to the secretary, and he shall be deemed to have ceased to have been a member from the date of receipts of such notice, and the Secretary shall on receipt of such notice enter in the register of members the date on which such a member shall have ceased to be a member. The notice of Resignation shall be addressed to the Secretary and submitted at the registered office of the Association on or before the first day of March in any year failing which such a member will be liable to pay the subscription for the next year.
  • DISQUALIFICATION OF MEMBERS:
    1. A member guilty of conduct detrimental to the interests of the Association may be exclude from the Association, but no member shall be excluded except by the vote of at least three fourths of the members of the Managing Committee Meeting. Such a member shall have seven clear days notice sent to him after the committee meeting and he may attend the meeting and shall be given every opportunity of placing his case before the meeting. A member excluded from the Association by the Managing Committee shall have the right to appeal to the General Body of the Association. Such appeal shall be made fourteen day next after notice of his exclusion to a special General Meeting of the Association which shall thereupon be convyed by the Managing Committee.
    2. A majority of not less than three-fourths of the members present and voting at such special meeting shall have power to annual such exclusion or to annual it subject th the performance of any conditions which the meeting may think fit to impose.
    3. A member so excluded shall forfeit all claims to a return of any money paid by him to the Association on his admission as a member thereof by way of subscription and shall cease to be a member of the Association.
  • REGISTER OF MEMBERS:
    A register of members shall be maintained in which shall be entered the names and address of Members, and all changes in address from time to time and in the case of firms and corporation the name s and addresses of the partners, directors, managers, secretaries, and other officers holding power of attorney, and such other information as the Managing Committee shall from time to time decide.
  • GENERAL MEETINGS:
    1. A general Meeting of the Members of the Association shall be held once a year not later than 31st Dec. at such time and place as may be determined by the Managing Committee. Such General Meeting shall be called an Annual General Meeting. All other meetings of the General Body of the Association shall be special General Meetings.
    2. At every Annual General Meeting a report of the Managing Committee for the previous year together with a statement of Accounts shall be submitted to the General Body for approval and such other business as the Managing Committee may determine shall be transacted.
  • SPECIAL GENERAL MEETING :
    1. he managing Committee may whenever they think fit call a special General Meeting.
    2. On requisition made in writing by not less than three fifths of the Members of the Association the Managing Committee shall call a Special General Meeting.
    3. Any requisition by the Members shall state the object of the meeting and shall be signed by the persons requisitioning the meeting and deposited at the registered office of the Association. On receipt of such requisition the Managing Committee shall proceed forthwith to call a special General Meeting and if such a special General Meeting is not called withing 30 days from the date the requisition is deposited at the requisitionists may themselves call such a meeting. The business of any Special General Meeting so requisitioned shall be restricted only to the objects stated in the requisition. Every requisitioned Special General Meeting shall be held not later than three months after the date of requisition.
  • NOTICE OF MEETINGS:
    1. Fourteen days clear notice by Meaning Committee specifying the place, date and hour of the meeting, shall be given to the Members, but the accidental omission to give notice to, or the non receipt of notice by any member shall not invalidate the proceedings at any General Meeting.
    2. In the case of Special General Meetings where requisitioned, 21 days clear notice will be given to the Members. Notice of such Meeting shall be sent to the Members by ordinary post or by hand.
    3. In the case where a Special General Meeting has to be convened for consideration of matters of extreme urgency, five days clear notice shall be given to the members. Notice of such meetings shall be sent to the members by ordinary post or by hand or by circular or by phone.
  • ANNAUL GENERAL MEETING:
    The business of an Annual General Meeting shall be to receive and consider the Annual Report of the Managing Committee, the Balance Sheet and Profit and Loss Accounts, the Report of the Auditor, to elect President and Members of the Managing Committee, to appoint auditors and to determine their honorarium and to transact any other business which ought to be transacted at an Annual General Meeting. All other business shall be transacted at Special General Meeting.
  • QUORUM:
    15 Members entitled to vote and present in person shall form a quorum at an Annual General Meeting and for a Special General Meeting. Provided that in case of Requisitioned Meeting 50% of the Members eligible to vote and present in person shall form a quorum.
  • POCEEDING AT GENERAL MEETINGS:
    1. The President of the Association, or in his absence, the Chairman shall be entitled to take the chair at every General Meeting. If there be no President or Chairman or if at any meeting he or they shall not be present within 15 minutes after the time appointed for holding such meeting, or is unwilling to act, the office-bearers of the Association present may choose a Chairman. In default of their doing so the Members present shall choose one of the office-bearers present be willing to take the chair, they shall choose one of their members to be the Chairman.
    2. If within half hour from the appointed time for the meeting a quorum is not present, the meeting if convened upon such requisition as aforesaid, shall be dissolved but in any other case shall stand adjourned to the same day in the next week, at the same time and place or to such other day, time and place as the Managing Committee may inform by notice to the members. If at such adjourned meeting a quorum is not present the business on the agenda shall e transacted by the members present whatever be their number.
    3. The Chairman of the meeting may with the consent of members adjourn any meeting from time to time and from place to place but no business shall be transacted at any adjourned meeting from which the adjournment took place.
    4. Every question submitted to a meeting shall be decided, in the first instance by a show of hands, and in the case of an equality of votes the Chairman shall both on a show of hands and on a poll, have a casting vote in addition to the vote or votes to which he may be entitled as a member.
    5. At any General Meeting, unless a poll is demanded by the Chairman or by at least five members present and entitled to vote at the meeting, a declaration by the Chairman that a resolution has been carried or carried by a particular majority, or lost or not carried by a particular majority, or lost or not carried by a particular majority, and an entry to that effect in the book of proceeding of the Association shall be conclusive evidence of the fact without proof of the number or proportion of the votes recorded in favour of or against such resolution.
    6. If a poll is demanded as aforesaid, it shall be take in the meeting and at such time and place as the chairman of the meeting directs and either at once or after an interval or adjournment, or otherwise, and the result of the poll shall be deemed to be the resolution of the meeting at which the poll was demanded. He demand of a poll may be withdrawn. In case of any disputes as to the admission or rejection of a vote, the Chairman shall determine the same and such determination made in good faith shall be final and conclusive.
  • VOTES:
    1. At a General Meeting every Member shall be entitled to be present and every member other than a Honorary member shall, whether on a show of hands, or in a poll, have one vote, provided he is a member entitled to attend or vote at the meeting and his subscription for the year covering the meeting has been paid.
    2. At any General Meeting a resolution put to the vote shall be decided an a show of hands unless a poll is (before or on the declaration of the result of a show of hands) demanded by at least five members present in person or by the chairman of the meeting.
    3. The provision of the Companies Act 1956 shall apply in the case of voting by poll, and the result of the poll shall be deemed to be a resolution of the meeting at which the poll was demanded.
    4. A poll demanded an the election of a Chairman or on a question of adjournment shall be taken forthwith. Any other poll shall be taken at such time as the Chairman of the meeting directs.
    5. On a poll, voting may be in person.
  • PROCEDURE FOR ELECTIONS:
    1. Not less than seven weeks before the date fixed for the Annual General Meeting of the Association, a notice shall be issued to all members entitled to vote inviting them to submit within fourteen days:
      • The name of any duly qualified member who may be willing to serve if elected as President for the ensuing year.
      • The eligibility to the post of the President shall be that he should be an elected member of the Managing Committee at least for one year in the past (amendment incorporated vide resolution adopted in the special General Meeting held on 3rd March 1986).
      • The name of FIFTEEN duly qualified members who may be willing to serve if elected as members of the Managing Committee for the ensuing year. (The number of Members of the Managing Committee increased to Fifteen from Nine vide resolution adopted in the special General Meeting held on 3rd March 1986.)
    2. Before submitting any nomination, the member shall ascertain that the nominee is willing to serve if elected.
    3. Upon receipt of the nomination the secretary shall write to the nominee asking him to confirm that he would be willing to serve if elected. If no reply is received within five days, the nominee shall be deemed to be willing to serve.
    4. If the number of nominations for election is the same, as the number of vacancies, the nominees shall be deemed to be elected, subject to the limitations prescribed in that behalf under Article 17.
    5. If the number of nominations for election is more than the number of vacancies, then within ten days from the closing date for the reception of nomination, a notice shall be issued to all members entitled to vote at the time of issuing the notice embodying the names thus submitted and stating the dates fixed for the opening and closing of the ballot for the election of the President and fifteen ordinary members of the Committee.
    6. Voting shall be on the prescribed voting paper. No vote by proxy shall be allowed.
    7. The ballot shall remain open for four days exclusive of Sunday, and any holday under Negotiable instruments Act.
    8. Vote shall be received upto 4 p.m. on the day fixed for the closing of the ballot.
    9. After 4 p.m. on the date fixed for the closing of the ballot, the votes shall be counted by a Scrutineer and a member of the Managing Committee, both of whom shall be appointed by the Managing Committee.
    10. The results of the ballot shall be submitted in writing singed by the Scrutineer and the member appointed under Article 26 (ix), to the Managing Committee at their next meeting, and shall be notified to all members at the time of sending out the notice convening the Annual General Meeting of the Association.
    11. The names of the President, and members of the Managing Committee thus elected by ballot shall be placed before the members of the Annual General Meeting for formal election.
    12. Any question arising under these rules or in relation to the election held thereunder shall be decided by the chairman or in the event of his inability for any reason to act for this purpose, any other member of the Managing Committee, as the Committee may decide, and his decision shall be final.
    13. As soon as convenient after the date of declaration of the results of the Election the outgoing Secretary shall convene a meeting of the Managing Committee and until such election the retiring Managing Committee shall continue to function.
  • MANAGING COMMITTEE:
    1. The managing Committee of the Association shall consist of the Chairman, 2 joint Honorary Secretaries. The Honorary Treasurer and not more than 11 members additional Members of which fifteen members will be elected at the annual General Meeting subject to the provisions of Article 25 {iii).
    2. Until the first Members of the Managing Committee shall have been elected at the first General Meeting, the members of the As-hoc committee shall be deemed to constitute the Managing Committee.
    3. The Managing Committee shall, at their first meeting elect from among their members the Chairman, the Joint Honorary Secretaries and the Honorary Treasurer who shall hold office until the appointment of office Bearers at the first Managing Committee Meeting after the next Annual General Meeting unless any of them shall earlier cease to hold office in accordance with the provisions of this articles.
    4. At the Annual General Meeting each year all the members of the Managing Committee including those appointed in casual Vacancies or co-opted shall retire from office, but shall be re-eligible for election. The retiring members shall remain in office until dissolution of the meeting at which their successors are elected.
    5. If any vacancy shall occur in the office of the President, the Managing Committee shall appoint one of their member as President.
    6. If any other vacancy shall occur during the interval between two Annual General Meeting, the Managing Committee shall choose one of themselves, or any member, to fill the same. A person who shall be appointed by the Managing Committee to fill a causal vacancy shall hold office only up to the termination of the next Annual General Meeting.
    7. The Managing Committee shall co-opt two members to serve on the Managing Committee, at its first meeting. A co-opted member may fill a temporary vacancy as office bearer of the Managing Committee. A co-opted member shall continue as a member of the Managing Committee until the termination of the next Annual General Meeting and is entitled to stand for election as a member of the Managing Committee.
    8. The continuing members of the Managing Committee may act not withstanding any vacancy in their body.
    9. Any five members of the Managing Committee shall form a quorum for the transaction of business.
    10. The Managing Committee shall meet at such times as the Chairman deems advisable, and ordinarily not less than once a month, and a notice of five days shall be given for a meeting of the Managing Committee. In an emergency, a meeting may, at the discreation of the Chairman, or in his absence by the Honorary Secretary be called by a notice of less than five days.
    11. The Managing Committee may in urgent cases obtain by circular the opinion of all the members thereof then present in Bombay on any business but such opinion shall not be effective or acted upon unless it is unanimous.
    12. All acts lawfully done by the Managing Committee or any Committee or Sub-Committee of the Managing Committee or any person acting as member of the Managing Committee or a Committee or a Sub-Committee shall notwithstanding that if he afterwards discovered that there was some defect in the appointment of any member or members or any person or persons acting as aforesaid or that they or he or any of them had not been validly appointed, be valid as if every such member or person had been duly appointed, and was entitled to be a member provided the majority of the members of the Managing Committee or Committee or Sub-Committee werw competent to act.
  • VACATION OF OFFICE BYA MEMBER OF COMMITTEE:
    The office of a Member of the Managing Committee shall be vacated if :
    1. He ceases to be qualified to be a Member of the committee or
    2. He is found to be of unsound mind by a Court of competent jurisdiction, or
    3. He is adjudged an insolvent, or
    4. He or any firm of which he is partner or any private firm of which he is a director, without the sanction of the Association, accepts or holds any office of profit under the Association, or
    5. He or any firm of which he is a partner or any private company of which he is a director, fails to pay his or its subscription within 15 days after demand has been made, or.
    6. He absents himself from three consecutive meetings of the committee without leave of absence, or
    7. He or any firm o which he is a partner or any private company of which he is a director, accepts a loan on guarantee from the Association in contraventation of its rules, or
    8. By a notice in writing addressed to the secretary he resigns.
  • DUTIES AND POWERS OF THE MANAGING COMMITTEE:
      The management of the whole business and affairs of the Association shall be vested in the Managing Committee who shall decide all matters concerning the working, management and control of the Association, and may exercise all such powers and do all such acts and things as the Association is by statute or by its Memorandum of Association or by these Articles or otherwise authorized to exercise and do and are not by these Articles or by statute directed or required to be exercised or done by the Association in General Meeting but subject nevertheless to the provisions of the Indian Companies Act 1956 and of these presents and to any presents from time to time made by the Association in General Meeting provided no such regulation shall invalidate any prior act of the Managing Committee which would have been valid if such regulation had not been made.
    1. In furtherance of and without prejudice to the General power conferred by or implied in the last preceeding Articles, and the other powers conferred by these presents it is hereby expressly declared that the Managing Committee shall be entrusted with and may exercise and perform the following powers and duties :
      • To pay the costs, charges and expense preliminary and incidental to the promotion, formation, establishment and registration of the Association.
      • To purchase or otherwise acquire for the Association any property, rights, or privileges, which the Association is authorized to acquire at such price and generally on such terms and conditions as they think fit.
      • To sell, let, or exchange or otherwise dispose of absolutely or conditionally all or any part of the property, privileges and undertaking of the Association upon such terms and condition as they think it.
      • To draw, make, accept, endorse, discount and issue promissory notes, cheques, bills of exchange and other negotiable instruments.
      • To borrow money for the purpose of the Association on debentures or any other form of security which the Association can furnish.
      • To give releases, receipts and other discharges for any money or property donated, paid or transferred to the Association.
      • To invest and deal with any of the money of the Association upon such share, securities or other investments and in such manner as the Managing Committee may think fit and for time to time tovary or release such investments.
      • To determine who shall be entitled to sign on the Association’s behalf bills, receipts, cheques, endorsement, contracts, and other documents.
      • To hire, employ, pay suspend, and dismiss officers, clerks, and servant, and to pay to them and other persons in return for services rendered to the Association salaries, wages gratuities and pensions.
      • To accept and carry out Trust, having for their object the liquidatation of debts due to members and others and to accept security and to adopt all necessary and convenient measures for realizing such debts.
      • To arrange and pay for all or any part of the expenses of any festival, exhibition or display, conference, congress, or seminar calculated to promote the objects of the Association or any of them.
      • To construct or build on any premises or property of the Association, any building and to repair, alter, dismantle or demolish the same.
  • DUTIES OF OFFICE BEARERS:
    1. The duties of the President shall be to preside at General Meetings. He shall be entitled to attend meetings of the Managing Committee at his discretion.
    2. The Chairman shall ordinarily preside at meetings of the Managing Committee. Failing the Chairman, the members present shall elect a Chairman for the meeting.
    3. The duties of the Joint Honorary Secretaries shall be to transact the business of the Managing Committee and advise it upon the conduct if its affairs. Subject to the approval of the Managing Committee, the Joint Honorary Secretaries shall :
      • Keep minutes of preceeding of the Managing Committee and of meetings of all Committees, sub-committees and of all other meetings connected with the Association.
      • Have charge of all correspondence
      • Keep or cause to be kept proper accounts of the Association.
      • Give notice of all General Meetings and meetings of the Managing Committee and other Committees and sub-committees.
      • Employ such persons and assistants as may be considered necessary.
    4. The duties of the Treasurer shall be :
      • To supervise the keeping of accounts of the Association.
      • To see that all money are paid into such Bank or Banks as shall be approved by the Managing Committee.
      • To collect all dues on behalf of the Association jointly by himself and such persons who may be authorized.
      • To pay all amounts authorized by the Managing Committee by cheque signed by himself and Secretary or such other persons who may be authorsed.
      • To present reports to the Managing Committee on the finances of the Association.
      • To present a Financial Statement to the members at the Annual General Meeting.
  • MINUTES :
    The Managing Committee shall cause minutes to be duly entered on books provided for the purpose :-
    1. Of all appointments of officers, committees and sub-committees Of the names of members present at every meeting of the Managing Committee and of every committee and sub-committee Of all proceedings and orders made by the Managing Committee and every committee and sub-committee Of all resolutions and proceedings of general meetings and of meetings of the Managing Committee and every committee and sub-committee and any such minutes of any meeting of the Managing Committee if purporting to be signed by the Chairman of such meeting or by the Chairman of the next succeeding meeting shall be evidence of the proceedings.
    2. ACCOUNTS :
      1. The Managing Committee shall cause proper accounts to be kept of all sums of money received and expended by the Association and the matters in respect of which such receipts and expenditure take place, and of the assets and liabilities of the Association.
      2. The Managing Committee shall from time to time determine whether and to what extent and under what conditions and regulations the accounts and books of the Association or any of them shall be open to the inspection of members not being member of the Managing Committee shall have any right of inspecting any account or book or document of the Association except as conferred by law or authorized by the Managing Committee or by the Association in general Meeting.
      3. A balance Sheet and Income and Expenditure account shall be made out in every year and laid before the Association in general meeting. Every Balance Sheet shall be accompanied by a report of the Managing Committee and a report of the Auditors, and a copy of such account balance sheet and report shall not less than fourteen clear days before the date the date fixed for the meeting be sent to all persons entitled to receive notice of General Meetings in the manner in which notices are to be served as required in Article 19, and a copy shall also be deposited at the Register office of the Association for the inspection of members during a period of at lease fourteen days before the meeting
    3. AUDITORS :
      The accounts of the Association shall be audited by a qualified Auditor or Auditors who shall be appointed at each Annual General Meeting for the then ensuing financial year. A vacancy occurring in the course of the year shall be filled by the Managing Committee. The first auditors shall be appointed by the Managing Committee.
  • TRUSTEES:
    1. The Managing Committee shall have power from time to time appoint Trustee in whom all immoveable property belonging to the Association and all investments of the Association shall be vested. The number of Trustee shall not be less than three or more than five.
    2. Unless and until the Managing Committee shall appoint the first Trustees, the Chairman, either of the Joint Honorary Secretaries and the Treasurers shall be deemed to be and shall act as Trustees.
    3. A Trustee shall hold office until on the happening of any of the following when he shall cease to hold office :
      (a) He resigns.
      (b) He dies.
      (c) He is adjudicated insolvent.
      (d) He becomes of unsound mind or is otherwise unfit or incapable of acting as a trustee.
      (e) He is convicted of an offence involving moral turpitude.
    4. The Trustee shall hold all property that shall be transferred to them by the Managing Committee. They shall have full authority and discretion to invest all funds in securities for the time authorized by law and to vary such investments.
    5. The Trustees shall as and when required by the Managing Committee sell securities and immovable property held by them and pay the net sale proceeds as directed by the Managing Committee.
    6. Every communication of the Managing Committee to the Trustees shall be accompanied by a copy of the relevant resolution of the Managing Committee certified by the Chairman of the Meeting.
    7. All immovable properties belonging to the Association shall be held by the Trustees as Trustees for the Association, as they may at their absolute discretion think fit.
  • YEAR:
    The financial year of the Association shall be from the 1st April to 31st March in the following year. The Books of the Association shall be balanced on the 31st March every year.
  • FIRST GENERAL MEETING:
    The first General Meeting shall be held at such time, not being less than one month nor more than three months after the incorporation of the Association and at such place as the Managing Committee may determine and the election of the new Managing Committee shall be held as per Articles of the Association.
  • The Managing Committee shall provide a common seal for the Association and for its safe custody. The Seal shall not be used except by a resolution of the Managing Committee or by the General Body of the Association and in presence of the Chairman or the Secretary. All deeds, bonds, contracts and other documents required to be made under seal shall be deemed to have been duly excuted on behalf of Association if sealed with the common seal of the Association and signed by the Chairman and counter-signed by the Secretary or the person acting as Secretary.
  • WINDING UP:
    Any number not less than three-fourths of the members of the Association may determine that it shall be dissolved, and thereupon it shall be dissolved forthwith or at a time then agreed upon, and all necessary steps shall be taken for the disposal and settlement of the property of the Association, its assets, claims and liabilities, according to the rules of the Association, provided that in the event of the dispute the adjustment of its affairs shall be referred to the principal court of original civil jurisdiction at Bombay.
    1. A notice may be given by the Association to any member either personally or by sending it by post to such member of his registered address or (if he has no registered address in India) to the address if any, within India supplied by him to the Association for the giving of notices to him.
    2. Where a notice is sent by post service of the notice shall be deemed to be effected properly addressing prepaying and posting a letter containing the notice and unless the contrary is proved, to have been effected at the time at which the letter would be delivered in the ordinary course of post.
    3. Notice of every general meeting shall be given in some manner herein before authorized to every Member of the Association except those members (having no registered address within India) have not supplied to the Association an address within India for the giving of notices to them.
  • No alteration of the Articles or Rules or By-Laws of the Association shall be effective unless it shall have been carried by a majority of not less than two thirds of the members present at a Special General Meeting called for the purpose.

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